Discussion: View Thread

I'm a school nurse and our school doesn't have a policy in place for when to report an incident that occurs.  I  would like to get something in place for when a student is injured or something occurs during recess/ playground/ school that will provide guidance on when an occurrence requires staff to complete an incidence report.  Do any of you have policies in place that you might be willing to share to help guide me in drafting this procedure up.

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Audrey McNeely, BSN, RN, CBIS, EMT
Colorado
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I can not get my files to attach. But here are the guidelines we follow in my district:

Reporting Guidelines for Accident and Incident Reports 

When?:  

• Lacerations (cuts) that might require stitches (usually ½ inch or more)

• Broken bones (real or suspect)

• Severe swelling/bruising of ankle, knee, wrist, fingers, etc.

• Significant head injuries (black eye, memory loss, confusion, loss of consciousness (LOC)

• Injury or sudden illness that requires the parent/guardian to take the student directly to the physician from school (ER / Urgent Care / Dr. Office).

• Anytime you call 911

 

Accident/Incident Report:

• Top portion completed by staff/person involved with incident

• Lower portion completed by person providing care in health room 

• Original copy in health file 

• One copy to Superintendent

• One copy to District Nurse

 

Infinite Campus:

• Enter information in Health Office Visit - be concise and give facts as well as a clear timeline of events

• Enter appropriate discharge (911-ER, urgent care, etc.)

• Also enter a second discharge for "Incident Report in file/email sent." This allows for incident report data collection from Infinite Campus 

 

Email (every time incident report completed - no copies need to be sent):

Put Student # ____ Incident at (Name Of School) in subject line. Give a brief narrative of events and how/when the student was discharged. 

• Superintendent 

• Director of Student Safety  

• Chief Financial Officer  

• Principal

• District Nurse 

 

Telephone Report (only when incident is life threatening):

• Call to Superintendent 

• Call to District Nurse

 

Head Injury Forms:

 

• Completed by health room assistant, including details from person who witnessed event 

• ALL head bumps, regardless of apparent significance 

• Call parents on all head bumps and send a copy of the form home

• Keep original in the health file.  

• Additional "Incident Form" necessary only if injury is severe (see above)

• Email or call to the Superintendent and District Nurse made only if severe enough to warrant an incident report.

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Ashley Kendrick BSN
COUnited States
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Original Message:
Sent: 5/7/2024 2:38:00 PM
From: Ashley Kendrick, BSN
Subject: RE: Incident reporting

I can not get my files to attach. But here are the guidelines we follow in my district:

Reporting Guidelines for Accident and Incident Reports 

When?:  

• Lacerations (cuts) that might require stitches (usually ½ inch or more)

• Broken bones (real or suspect)

• Severe swelling/bruising of ankle, knee, wrist, fingers, etc.

• Significant head injuries (black eye, memory loss, confusion, loss of consciousness (LOC)

• Injury or sudden illness that requires the parent/guardian to take the student directly to the physician from school (ER / Urgent Care / Dr. Office).

• Anytime you call 911

 

Accident/Incident Report:

• Top portion completed by staff/person involved with incident

• Lower portion completed by person providing care in health room 

• Original copy in health file 

• One copy to Superintendent

• One copy to District Nurse

 

Infinite Campus:

• Enter information in Health Office Visit - be concise and give facts as well as a clear timeline of events

• Enter appropriate discharge (911-ER, urgent care, etc.)

• Also enter a second discharge for "Incident Report in file/email sent." This allows for incident report data collection from Infinite Campus 

 

Email (every time incident report completed - no copies need to be sent):

Put Student # ____ Incident at (Name Of School) in subject line. Give a brief narrative of events and how/when the student was discharged. 

• Superintendent 

• Director of Student Safety  

• Chief Financial Officer  

• Principal

• District Nurse 

 

Telephone Report (only when incident is life threatening):

• Call to Superintendent 

• Call to District Nurse

 

Head Injury Forms:

 

• Completed by health room assistant, including details from person who witnessed event 

• ALL head bumps, regardless of apparent significance 

• Call parents on all head bumps and send a copy of the form home

• Keep original in the health file.  

• Additional "Incident Form" necessary only if injury is severe (see above)

• Email or call to the Superintendent and District Nurse made only if severe enough to warrant an incident report.

------------------------------
Ashley Kendrick BSN
COUnited States
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